Policies

This page lists Boreham Library's policies regarding circulation, interlibrary loan, and noise.

Circulation Policy

Welcome!

Boreham Library is a shared resource funded for the UAFS community. The library's circulation policies are designed to maximize access to the collections by motivating users to return materials on time so that they are available for other borrowers. The circulation of our materials is governed by these policies and applies to all users.

Access your account at any time

Access your library account anytime.

Tips for success

  • You are responsible for your ID card and items checked out on it. Never loan your Lions ID card to others or check out library materials for others. (Trust us on this one; our files are full of many sad stories.)
  • Always have your Lions ID card with you! You'll need it to checkout materials and  print in the library.
  • Plan ahead -- it may take a while to get material that is checked out or not owned by the library.
  • Make sure you know the due dates when you check out material.
  • If no one else has requested the item, most can easily be renewed one time before the due date.
  • Be careful when checking out items over break or when going out of town. Overdue charges rack up quickly. Being out of town, leaving it in your dorm room, etc., is not a valid excuse.

Circulation Notices

  • As a courtesy, date due reminders are sent to your university e-mail address several days before the due date.
  • Also as a courtesy, overdue notices are sent to your UAFS e-mail address. Be sure to check your university email regularly.
  • Please note that failure to receive a notice does not exempt you from fines!

Renewal of Materials

Most items may be renewed one time, either online, by phone, or in person at the circulation desk.

Important exceptions to renewals apply:

  • Overdue items cannot be renewed. Renewals must be done before they become overdue.
  • Reserve items cannot be renewed.
  • Items that have been requested by another user (i.e., have a 'hold' on them) cannot be renewed and must be returned.

About Fines

Overdue fines range from $0.10 to $1.00 a day per item. Hourly and overnight reserve items are charged at $0.25 per hour. Once an item is long overdue, it is considered lost and will automatically be billed for replacement.

  • A $20 billing fee per item will be assessed. Replacement charges are typically $20 - $40 but may be more.
  • Items become long overdue based on their loan period and are not the same for all items.
  • Be sure to renew or return on time!

Sanctions

Unpaid fines and fees may result in one or more of the following actions:

  • Blocking of registration, graduation, transcripts
  • Suspension or revocation of borrowing privileges
  • Referral to a collection agency

Payment of Fines

Fine payments are accepted at the main desk of the Boreham Library. Payment must be made with cash, check or money order only. Unfortunately, we cannot accept LionsCash for payment at this time.


Interlibrary Loan Policy

Interlibrary Loan at Boreham Library

The Boreham Library supports the research and teaching needs of the UAFS community by providing access to materials not owned by the Library.

For assistance, please call (479) 788-7201 or e-mail us at libloan@uafs.edu

Who Can Use Interlibrary Loan?

Interlibrary Loan service is available to current students, faculty, and staff of the University of Arkansas - Fort Smith.

Patrons *MUST* present their UAFS ID when picking up ILL items at the Circulation desk.

Students whose library accounts are not in good standing (who have fines or overdues) will not be allowed to pick up ILL items.

Students must be enrolled in summer courses in order to use interlibrary loan during the summer.

Materials We Will Borrow

  • Articles from journals, magazines, and newspapers
  • Books
  • Chapters from books
  • CDs
  • DVDs
  • Other library materials

**Note** CDs, DVDs, Reference books, microfilm, and rare books or materials are rarely circulated, so we may be unable to find a library to fill those requests.

Materials We Will NOT Borrow or Lend

  • Textbooks: including current editions of textbooks or other required course material
  • Electronic books
  • Materials that are "library use only" such as Reserves and Reference books
  • Most Theses/Dissertations
  • Items owned by Boreham Library, except items marked as "Missing" or "Long Overdue" in the online catalog

Borrowing Fees

Interlibrary Loan services are normally provided at no cost to current UAFS students, staff, and faculty. In an effort to keep borrowing costs at a minimum, the Boreham Library will first seek to borrow materials from other libraries who share with no fee attached. In the instance a fee is assessed, we will contact you, in advance, to see if you want to pay the fee or cancel the request.

Overdue or Damaged Items

Courtesy reminders and overdue notices are sent to the borrower via email.

Students, please note that failure to return items on time will result in a fine of $1.00 per day and suspension of the student's library borrowing privileges. Students may also be assessed for replacement costs for unreturned items. Unpaid fines and unreturned ILL items can lead to blocking registration, graduation, and transcripts.

Patrons will be assessed for lost or damaged items, including a nonrefundable $10 processing fee and the replacement costs as determined by the lending library. If the missing item is later returned within the same fiscal year the charge was applied, and the lending library accepts it, the replacement cost for the item will be removed from the patron's account.

Delivery Times

The Interlibrary Loan staff at the Boreham Library processes loan requests from 8 a.m. - 5 p.m. Monday through Friday. Loan requests are not processed on weekends or days that the library is closed.

Articles generally arrive 24-48 hours after they have been requested during the work-week. Articles will be delivered electronically to your ILLiad account, unless you request otherwise.

Books and other library resources generally arrive within 5 to 7 working days after they have been requested. Books and other library resources will be kept at the Circulation Desk. You *MUST* bring a current UAFS ID to retrieve ILL items.

Exceptions to delivery times can and will occur, depending on the availability of the item and response time from lending libraries.

Loan Periods & Renewals

The loan period is determined by the lending library.

It is the Boreham Library's policy to automatically request a renewal shortly before an item's initial due date. Renewals are made at the discretion of the lending library as is the time added to the due date. Overdue items cannot be renewed. Patrons will receive an e-mail informing them if their item has been renewed and what the new due date will be.

The Boreham Library will not borrow the same title more than two times for the same patron.

Loan Restrictions

A lending library can sometimes require certain restrictions such as an item cannot leave the library, it cannot be copied or scanned, and/or that no renewals will be allowed. These conditions will be indicated on the label attached to the item as well as in the email notification messages you receive. All lending library conditions will be observed.

Notification

Please use the e-mail you check most often when filling out your ILLiad account information. Patrons will receive e-mail notification when their items are available as well as reminders when items are due or overdue.

Recalls

Lending libraries have the right to issue a recall notice at any time. We must return the loaned item immediately. If you receive a notice, please return the item to the Circulation Desk as soon as possible. Upon receiving a recall notice, we will seek to find the same item from a different library for you. A block on your library privileges and fines and/or fees may be assessed if you fail to return the item within three business days.

Copyright Information

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

For other resources concerning Copyright and Fair Use, please see the following resources:

University of Central Arkansas Library: http://libguides.uca.edu/copyright

University of Missouri - Kansas City Library: http://libguides.library.umkc.edu/copyright

Tips

Use accurate citations when making a request, which will greatly expedite the processing of your request. Vague or inaccurate citations slow down processing times and may need corrections.

WorldCat is a database containing over 179 million records. It is a great source to use when searching for books and other library materials. You can also verify citations before submitting your ILL request.

 


 

Noise Policy

The Boreham Library is committed to providing an environment that is comfortable and inviting, but also conducive to study. In order to accommodate the preferences of a wide variety of users, we ask that all library staff and patrons be respectful to others while using the University Library and abide by the following policies.

All patrons bear responsibility to select an area that best fits their academic and research needs. Patrons should not choose areas where their work will disturb others or where the permitted activities of others may disturb them.

These policies were developed in response to input from students, faculty and visitors about noise levels in the libraries. Noise should be kept to a minimum throughout the library, and the following guidelines are strictly enforced. All library employees as well as the University Police Department are authorized to resolve any noise complaints.

Contact

In the instance that you feel it is necessary to report a noise complaint, you have a few options to choose from.

  • On the library's homepage, you can virtually chat with a librarian to report the issue
  • Click the "Get Help From a Librarian" button to send an e-mail to the librarians
  • Stop by any of the librarian's offices (Rooms 120, 121, 139, or 218) or go by the Circulation Desk
  • Call the Circulation Desk at (479) 788-7200.

For patrons using the 24-Hour Zone after normal library hours, please contact UAFS PD for any and all concerns or complaints. (479) 788-7140

Cell Phones

When entering the library building with a cell phone, pager, or similar electronic device, you should turn the device on silent or vibrate. Patrons may speak on their cell phones in areas designated for Group Study, the Atrium at the library's entrance, or stairwells. Wherever you use your phone, please be considerate of those around you and keep your voice to a reasonable level so as not to disturb other library patrons. Talking on a cell phone in the Quiet Study Areas is not allowed.

Quiet Study Areas

The northernmost sections of the First and Second Floors are the designated Quiet Study Areas, for users requiring an absolute minimum of noise and distraction. Users are asked to refrain completely from conversations (including cell phone). Headphones may be used if noise from headphones is not audible to others. Laptop computers may be operated, but all sound or audio features must be turned off. Students, who talk on their cell phones or to their neighbors may be asked to move to an area designated for group study and collaboration.

First Floor Quiet Study Area: This area begins at the steps leading up to the computers and named study carrels and continues into the Reading Room with the windows facing the John Lewellen Sr. Outdoor Reading Area.

Second Floor Quiet Study Area: The named study carrels beside the book stacks mark where the Quiet Study Area begins. This quiet study area also includes the tables next to the book stacks and windows overlooking Waldron Road.

Group Study Areas

The southernmost sections of the First and Second Floors, along with the Group Study Rooms, are the designated Group Study Areas. This area of the library is considered a semi-quiet study area. Conversations and noise should be limited so as not to disturb others in the area. Groups engaging in loud talking and other disruptive behavior are not appropriate. Please keep conversations on your cell phones brief and quiet. Music or noise emanating from your computer or electronic device is not permitted, unless you are in a group study room.

First and Second Floor Group Study Areas: The 24-hour zone, the Lobby and Atrium, and the computer area next to the windows facing the parking lot as well as the large study tables along those windows.

Group Study Rooms: Whenever possible, highly interactive groups of two or more should attempt to use one of the Group Study Rooms. These rooms are available for all patrons to use, but groups of two or more people have priority in using the rooms.